Self Assessment: Employers
Contents
- How does Self Assessment affect me?
- What forms should I be using?
- Are there working sheets to help me?
- Key Dates
- Tips to help with Self Assessment
- Where to get additional help and further information
How does Self Assessment affect me?
Self Assessment is a system for people who get tax returns. It brought with it changes to employers' obligations from 1996-97 onwards.
Employer rules
The main changes are:
- to provide forms P60 to employees by 31 May after the end of the tax year
- to calculate the cash equivalent of benefits in kind
- to provide details of their expenses and benefits in kind ('P11D details') to relevant employees as well as the Inland Revenue by 6 July after the end of the tax year.
What forms should I be using?
Forms
P45
From 6 April 1996 you should be using the four-part P45. Part 1A is for employees to keep with their tax records.
P60
From 1996/97 onwards there is a deadline of 31 May after the end of the tax year for providing forms P60 to employees. If you would like to design your own P60, see the section 'Tips on P60 design' under section 'Tips on the design and content of substitute forms'
P11D and P9D
From 1996-97 onwards the P11D or P9D include boxes for you to enter the cash equivalents of all benefits in kind.
From 2000-01 onwards the P11D includes additional boxes to help you decide which items will be subject to the new Class 1A NIC charge. More information can be found in guide CWG2 - Class 1A National Insurance Contributions on benefits in kind.
You can carry on sending your Tax Office P11D details in non-standard format if they agree. You can provide P11D details to your employees in any format you wish, as long as the required details are shown. You do not have to agree this with your Inland Revenue Office.
The deadline for providing P11D details to the tax office and relevant employees is 6 July after the end of the tax year.
Are there working sheets to help me?
Working sheets
There are working sheets to help you calculate cash equivalents of benefits in kind for living accommodation, car benefit and fuel benefit, vans, interest free and low interest loans, and relocation expenses. Their use is entirely optional.
FPCS2
An optional form for employers who have agreed a fixed profit car scheme with their Tax Office to provide information to employees about car and mileage allowances unless covered by a dispensation. Details of car and mileage allowances have to be given to relevant employees by 6 July after the end of the tax year. The FPCS2 can be used for this purpose. If an FPCS has not been agreed, car and mileage allowances should be shown on form P11D or P9D.
P11D (Int)
This form contains details of official rates of interest and average official rates of interest for 2000-01. This information is needed to calculate the benefit arising from interest free and low interest loans.
You can download forms, working sheets and guidance on how to complete your end of return (including P11Ds) of benefits and expenses from this Web site.
The material can also be obtained from the Employers' Annual Pack Orderline, which is open at the following times:
- Monday to Friday 8am - 8pm
- Saturday 10am - 1pm
The Employers' Annual Pack Orderline telephone number is 08457 646 646
You can also order forms on-line using the order form.
Key Dates
31 May
From 1996/97 onwards there is a deadline of 31 May after the end
of the tax year for providing forms P60 to employees.
6 July
The deadline for providing P11D details to the tax office and relevant employees
is 6 July after the end of the tax year.
